Employee Relocation Policy: What to Include

An Employee Relocation Policy outlines how companies assist employees to change locations for jobs. Whether domestic or international, a comprehensive corporate policy helps book flights and accommodation, ensuring that both parts are well-prepared. Below we’ll cover the most importants moments of a relocation process.

Relocation Assistance Overview

Relocation assistance is a set of rules intended to ease an employee’s move to a new destination. The policy should prescribe the volume of support provided. Some organizations offer a full-service package, while others may cover only certain expenses. 

Relocation Expenses/Benefits

A successful Employee Relocation Policy mentions a detailed list of reimbursable expenses and benefits. Standard categories usually include:

• Moving: Individual and group flight booking, insurance and packing for different goods.
• Temporary Accommodation: Securing or paying for a temporary place for living.
• Travel Costs: Transportation fees and nutrition.
• Significant Others’ Support: Assistance in searching for a job for spouses or partners.

Domestic vs. International Relocation

The scope of relocation support often depends on the type of the move.

• Domestic Relocation: Employees are changing locations within the same country. Costs like affordable flights, first time accommodation and tickets should be addressed in the policy. Employees may need assistance finding schools or kindergartens for children or doctors and other important aspects.
• International Relocation: This is a more complex process. The policy should specify how international moves are organized, including getting visas, work permits, language learning, etc. 

Relocation Package/Allowance

The relocation package or allowance is the financial part of this process. Companies often provide employees with one of the following options on a case-by-case basis.

• Lump-Sum Allowance: Some organizations grant employees a flat amount to cover expenses, giving the employee flexibility in using the budget. 
• Reimbursement-Based Packages: This approach requires workers to save and send receipts and invoices for compensation. 

Relocation Policy Template/Guide

A template or guide is the foundation for creating a comprehensive corporate relocation policy. It helps standardize the relocation proceedings and usually includes:

• Eligibility;
• Relocation Assistance Coverage;
• Reimbursement Process;
• Timeframe;
• Tax Implications.

Travel Arrangements and Flight Booking

A cornerstone of the relocation process involves traveling of the employees alongside their members of the family. In such cases, companies should consider offering assistance in booking air tickets. Group airfare discounts might be available when multiple employees are going to relocate at the same time to reduce expenses. 

For example, enterprises may organize team tours for employees who are traveling together to make the journey more affordable and convenient. 

Post-Relocation Support

The relocation policy should not end after arriving at a new destination. Post-relocation assistance can significantly impact the life and feelings of workers. This support might cover:

• Local Orientation: Offer guidance on local transportation, healthcare, banking and other essential services.
• Cultural Training: For international moves, providing training on local customs and business etiquette ensures faster adaptation.
• Ongoing Communication: Keeping in touch with the employee during the first few months after relocation can help resolve any issues that arise.

Relocation Policy should be a clear, concise document that specifies the scope of company’s support during all kinds of relocations. By including essential elements, companies can foster a flawless transition for employees.