Data Retention Policy

January 22, 2025

Data Retention Policy for Travel Code, Inc

Reviewed 23.07.2024

 

Purpose

This policy applies to all client data collected and processed by Travel Code, Inc in the course of providing online travel services requested via website, mobile application or directly at an office.

Travel Code, Inc is committed to safeguarding the accuracy, confidentiality and security of your personal information. This data retention policy is designed to provide you with clear information about how long we keep the personal data collected and processed on your behalf. Our primary goal is to ensure transparency in our data handling practices. We want you to understand exactly how long we retain your information and why. 

 

Retention Period

Information regarding the personal data processing can be found at https://travel-code.com/privacy . If you have questions, please contact legal@travel-code.com

 

Travel Code, Inc takes all measures to meet the requirements of all applicable data protection legislation. The information regarding our customers will be retained for as long as necessary for the purpose of processing, unless otherwise permitted or required by law.

Travel booking information

Retained for a period of one year after the end of the travel period. The “end of the travel period” is defined as the date of return from the last trip booked through Travel Code, Inc website or mobile application within a given itinerary or contract. 

 

If required by law, certain information may be retained for longer periods. In such cases, only the minimum necessary data will be kept for the required time period.

Financial information (invoices, refunds, discounts, etc)

Retained for a period of seven years. Both invoices to customers and invoices from vendors should be kept for seven years.

Cookies

Based on customers consent
 

 

Deletion Process

  1. One year after the end of the travel period, certain client information will be automatically flagged for deletion. Only the minimum necessary data will be kept for the required period of time.
  2. Electronic records will be securely erased using standard data wiping techniques.
  3. Any physical documents containing client information will be shredded or otherwise physically destroyed in a secure manner.
  4. A record of deletion will be logged for auditing purposes, without retaining any of the client’s personal information.

The clients will be informed of this data retention policy at the time of booking. A reminder notification will be sent to clients 30 days before their data is scheduled for deletion.

 

Communication

If you have any questions about the way the data protection policy is enforced at Travel Code, Inc, please contact: 

legal@travel-code.com

or

33702, USA , St. Petersburg, FL, 4th St N, 7901, STE 300

 

Travel Code, Inc reserves the right to review this policy in accordance with changes to applicable legislation or regulations, or in relation to changes in the company’s data processing.
 

Travel Code, Inc will notify you any changes made to this policy with an updated version. Any amendments that may be made to the policy will take effect after the updated version has been published.