Is your travel policy actually enforceable?
Send us your travel and expense policy as a PDF. You get back a score, the rules that contradict each other, the ones too vague to enforce and the topics it misses. Plus your policy as rules our AI assistant Robert can apply on every booking.
Grade D. 19 pages, about 21 minutes to read. Covers the basics, but one amendment contradicts the main text and five rules can't be checked automatically.
Contradiction · p. 11 vs p. 19
Too vague to enforce · p. 11
Gaps
Booking channel · Advance booking · Hotel limits by city · Duty of careSix checks, each with the exact quote and page.
A score from 0 to 100
Calculated by fixed rules from what we find, so the same policy always gets the same score.
Pages and reading time
Compared with the 10-page mark. Long policies don't get read, and rules nobody reads don't get followed.
Rules that can't both be followed
Both quotes with page numbers, and why they conflict. Often an old amendment against the main text, or an appendix against a list.
“Reasonable”, “where possible”
Rules nobody can check automatically, each with a concrete wording you can enforce.
A 15-point checklist
Approvals, cabin class, price caps, hotel limits by city, per diem, expense reporting, booking channel, duty of care, unused tickets and more.
Your policy as rules
Limits, classes and approvals Robert, our AI assistant, applies at booking time. Load it into Travel Code and the policy starts working.
Then Robert makes the policy work.
Upload the PDF to Robert. The rules apply from the next booking.
Robert is the AI assistant inside Travel Code. It turns your document into limits, cabin classes and approval thresholds. Travelers ask Robert in chat, “What's my business class policy?”, and the answer comes from your rules, not from a PDF nobody opens.
Robert books in chat and checks every option against the policy.
Flights, hotels and trains: Robert books, changes and cancels them in chat. What's out of policy goes to the approver you named, before anyone pays. When a flight is disrupted, Robert finds same-cabin alternatives and you approve them in one go.
Robert reviews how the policy was followed and what to change.
Turn on the monthly compliance review: how bookings matched the policy and where the rules could improve. Robert also runs spend reports, an unused-tickets check and a weekly “where is my team” snapshot.
Before you upload
Is it really free?
Yes. There is no trial and no card. One check per company email.
Who sees my policy?
Our AI reads it, and one Travel Code specialist reviews the report before it is sent. The file is used only for the report, is not used to train AI models and is deleted within 30 days.
How long does it take?
Usually within one business day. A person checks every report before it reaches you.
Which files work?
A PDF up to 25 MB and 100 pages, without a password. Scanned pages are fine.
What is the machine-readable version?
Your rules converted into limits, cabin classes and approvals that Robert, the Travel Code AI assistant, applies at booking time. If you use Travel Code, the policy starts working on every booking instead of sitting in a PDF.
Send us your policy.
We'll email the report to you, usually within one business day.
What happens next
Our AI reads the policy, a Travel Code specialist checks the report, and it arrives in your inbox with the machine-readable version attached.