Checklist for stress-free business travel
Mar 17, 2024
Business travel can be a very rewarding experience, but it can also be quite stressful. Even if you have a Travel Code to book flights, hotels, and transfers, doing business in an unfamiliar country can be overwhelming. That’s why we’ve created this comprehensive list of unconventional business travel hacks, revealing local secrets that will help you ensure a productive and stress-free trip.
Insider Tips for Stress-Free Business Travel
Book in advance.
Flights, hotels and transportation can become significantly more expensive closer to your travel dates. Try to book tickets at least a month in advance, especially if you are traveling during peak and holiday seasons. What's more, our Travel Code app has made it easier to book everything you need in one click!
Research your destination.
Before you travel, research your destination's customs, currency exchange rates, and transportation options to avoid any unexpected surprises.
Don't underestimate the local climate.
Research the weather conditions beyond temperature. Is it humid, windy, or prone to sudden downpours? You may need an umbrella instead of sunscreen. Pack accordingly, and don’t be afraid to wear local clothing. For example, swap your bulky suit for a breathable kurta in India, or wear a pashmina on cool evenings in Dubai.
Accept the time lag.
Instead of fighting jet lag, embrace it! Wake up early and catch the sunrise over the city, or use the quiet of the evening to focus on your work. Remember that your business partners may have different schedules, so adjust your communications accordingly.
Avoid cultural mistakes.
Do some research into local customs and etiquette. Learn basic greetings, be mindful of personal space, and understand appropriate attire for religious sites or cultural events. A simple gesture, such as bowing in Japan or removing your shoes when entering a home, can show respect and avoid unintentional offense.
Build rapport outside the conference room.
Schedule informal meetings or social events with your business partners. This allows you to connect on a personal level, build trust, and gain valuable insight into their culture and business practices.
Master the art of negotiation.
Learn local business customs and negotiating etiquette. Research typical pricing structures and be prepared to offer compromises or alternative solutions. A flexible and respectful approach can lead to mutually beneficial agreements.
Be aware of time zones.
Plan meetings carefully, taking into account the time difference. Avoid early morning or late evening calls that may disrupt your or someone else’s sleep schedule. Use online scheduling tools and confirm meeting times in both time zones.
Always carry a backup plan with you.
Expect the unexpected. Have alternative transportation options in case of unexpected delays or cancellations. Keep important documents and contact information on hand. Adaptability and a positive attitude can go a long way in overcoming unexpected problems. And don’t forget that you can rely on our Travel Code app for iOS and Android for any changes to your travel plans. It’s a reliable and durable tool that you can use whenever you need it!
By stepping outside the ordinary, you’ll uncover secrets that will transform your business trip from routine to unforgettable. Learn local customs, explore hidden gems, and make real connections. Remember, the most rewarding experiences often fall outside the realm of expectations.
Now go on a business trip with confidence and a sense of adventure!