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How to prepare for a business trip? Sometimes this activity takes no less time than directly resolving professional issues with a partner. Make a list of the things you need, pack them and decide on the size of your luggage. Agree, it’s a rather expensive process in which you need to take into account all the details and nuances of the trip. Save our checklist and refer to it every time you go on a business trip .
Passport
Of course, a passport is the most important document on any trip. Without it, you won’t be able to board transport, check into a hotel , or simply confirm your identity.
But to be sure that even if you lose your passport you can stay afloat for some time, take with you several copies of the main pages and download scanned versions of them to your phone.
Medical insurance
Unfortunately, injuries, illnesses and confirmations are difficult to predict in advance, and experience shows that health problems come at the most inopportune times. But having medical insurance will help you get medical care at any time of the day. Check with the company how long you plan to stay abroad and how much you are interested in.
We recommend that you immediately enter your contact information into your phone so as not to waste time searching for it if necessary.
Transport tickets and vouchers
What should you do before your business trip? Of course, take care of flights and accommodation! If you have decided on these issues in advance, it is time to collect documents with detailed information about the route and hotel. We have no doubt that you know everything practically by heart, but if there is a problem at the reception or at the front desk, a paper version of vouchers will avoid disagreements.
Driver license
Regardless of how you plan to travel in another country, your license will definitely not be superfluous. In addition, this is a great option to get more freedom and not depend on public transport schedules. You will get to know the iconic places of the city, see the main attractions and simply save time on travel before your morning business meeting.
Be sure to check with each country's government requirements when considering how to plan a business trip.
Documents for work
In addition to the papers that we talked about earlier, ask what documents necessary for registration of a business trip will be needed for reporting. By the way, if you are going to sign contracts or other agreements, print out enough copies and pack them so that they do not get wrinkled.
At the same time, to save space, we recommend sending some documents, for example, statistics or presentations, to cloud storage. This way, you will always have access to them, and you won’t have to carry extra paper with you.
Gadgets and chargers
No business trip is complete without a phone and laptop. These are not just devices for entertainment or a comfortable evening, but also business partners that will make your stay in another country easier. Check the charge level and choose compact models that won't turn into a heavy burden. Check the conditions for using wi-fi at the hotel or roaming connection in advance to avoid unpleasant surprises.
We advise you to stock up on an adapter if the type of sockets at point B is different from the one you use. But thanks to headphones, you can not only focus on your favorite music, video or podcast, but also organize a work call from anywhere.
In conclusion of the article, we would like to emphasize that by following the checklist for a business trip, you are guaranteed to get ready for the trip confidently and not forget anything. And to organize your business trip, you can always rely on the tour operator Travel Code .
